Coordinator - Research Ethics - Regular Full-time 2024-8313

TITLE:  Coordinator, Research Ethics, Permanent Full-time

DEPARTMENT: Human Research Protections Program (HRPP), www.sunnybrook.ca/research/hrpp

Research ethics, as part of Human Research Protections Program (HRPP), coordinates and supports the practices and activities of Sunnybrook's research ethics board (REB). The Coordinator is responsible for the prompt, timely processing of research ethics submissions through all stages of the review and approval process, and for ensuring compliance with the regulations and guidelines governing human research participant protection. The Coordinator must be able to communicate effectively with REB members, investigators, research coordinators as well as other stakeholders. The Coordinator reports to the Manager, Research Ethics and supports the Director, HRPP, REB Chair/Vice-Chair and REB members.

Summary of Duties and Responsibilities (not all encompassing)

• Screen all submissions and work with investigators and research coordinators to ensure all appropriate forms and documents are submitted and complete;
• Verify that submissions are compliant with regulations, guidelines and policies and inform Manager of discrepancies;
• Coordinate the reviewer assignments based on REB member expertise/workload distribution;
• Coordinate REB meetings;
• Prepare accurate and complete meeting minutes that reflect the discussions and decisions of the REB;
• Consolidate oral and written recommendations/concerns into letters to researchers;
• Discuss researcher responses with the Chair and facilitate additional review as required;
• Coordinate the review of amendments, SAEs, deviations, DSMB reports;
• Verify that  continuing review submissions are complete and meet the requirements for review by the Chair;
• Promptly communicate concerns, complaints, breaches to the Manager and/or Chair;
• Act as a liaison between the Chair and the research community and with research participants as delegated by the Manager/Chair;
• Participate in policy and procedure development as assigned by the Manager
• Accurate database entry,  report and invoice generation;
• Utilize REB application system to support review of submissions including troubleshooting and contributing to user testing and system improvements;
• Provide knowledgeable guidance on REB/REO policies, procedures and forms
• Serve as a resource for REB members, research coordinators and investigators;
• Administrative tasks (e.g. filing, copying, labeling, boxing archived files, meeting scheduling, meeting minutes, ordering supplies, ordering catering, photocopier servicing);
• Participate in research ethics initiatives as appropriate and assigned by the Manager.

Qualifications/Skills:

• University degree in a health related field
• Minimum 3 years experience with human participant research preferably in a hospital
• Demonstrated knowledge of regulations and guidelines governing clinical research and research ethics including TCPS, ICH GCP, Health Canada, OHRP, FDA, PHIPA
• Ability to multi-task, prioritize work effectively and demonstrate initiative
• Strong written and oral communication skills
• Strong organizational and time management skills
• Excellent computer proficiency and aptitude (e.g. MS Office Suite, databases, web based programs etc.)
• Strong work ethic, team player, “can-do” attitude
• Tactful, professional, courteous and customer service oriented.