Secretary - Veterans Centre Online Team - Regular part-time 2023-6739

This position supports the Veteran Centre APN’s, PCM’s and department teams through the provision of advanced administrative and secretarial responsibilities. Strong organizational, time management and prioritizing skills, an ability to work collaboratively with different teams as well as independently with minimal supervision are required to ensure duties are completed in a timely fashion. Excellent interpersonal skills are essential to liaise with all levels of staff.   Summary of Duties Coordinates and/or organizes and/or supports various activities (i.e. orientation, meetings, meeting minutes, education sessions, room booking, appointment scheduling)  General clerical duties – photocopying, faxing, mailing, filing, calendar invites Liaises with stakeholders (i.e. Nursing Education, APN, PCM, PCC Administrator, Pharmacy, HR, new hires, staff) Updating corporate systems (i.e. Outlook and unit contact lists) Equipment checking and updating, set-up and take down Data entry and compilation of summary reports (i.e. feedback forms) Readmissions in PCC and Quadramed for after-hours admissions Other duties as assigned.   Qualifications/Skills Advanced computer skills which include the ability to use Microsoft windows, Word, Excel, PowerPoint, Access, and the internet Completion of a relevant post-secondary Administrative Assistant/Office Management Program and/or equivalent appropriate work experience required Undergraduate degree preferred Previous related work experience in an administrative position (ideally in health care) required Typing speed of minimum 40 wpm Experience in PCC, Quadramed and Dimensions preferred Excellent organizational skills and the ability to prioritize workload without supervision Self-directed, proactive, takes initiative Ability to prioritize and handle multiple tasks simultaneously for multiple providers in a fast paced stressful environment Ability to interact effectively with individuals at all levels of the organization Excellent written and oral communication skills Demonstrated high level of commitment to Customer Service