Administrative Assistant (SRI) - HOPE Research Centre - Regular Full-time 2024-8938

Application Instructions: Please send a cover letter and resume in one PDF document to the HOPE Manager (soojin.seung@sunnybrook.ca) before Friday, May 31, 2024. Incomplete and late applications will not be considered.

The HOPE Research Centre (www.hoperesearch.com), affiliated with SRI, is looking for a highly qualified, reliable, and motivated individual to work as our Administrative Assistant. The individual will be part of a specialized research team, providing comprehensive financial and administrative support. Scheduling and conference planning as an administrator are the other key job functions of this position. In addition to the responsibilities listed below, the future HOPE team member needs to have excellent communication skills, the ability to multitask, and demonstrate accurate and efficient work habits with close attention to detail. This position requires daily in-person attendance during regular business hours, with no weekend work involved.

1) Key Responsibilities

• Financial duties including: budget management of multiple accounts, invoice payments and reimbursement claims, petty cash requests, purchase requisitions, cost transfers, annual reporting liaising with SRI Research Finance
• Payroll entry and maintenance, ordering study-related equipment and supplies
• Support the HOPE manager and research staff with legal agreements related to all projects.
• As the CAPT Administrator, booking, attending and taking minutes of Zoom meetings of the CAPT committees is required (The Canadian Association for Population Therapeutics (CAPT) is a national organization that holds an annual three-day conference in October with 200+ attendees. CAPT Board members volunteer their time to be part of committees such as membership, partnership, and scientific)
• Work with CAPT’s website design team to update with conference details such as registrations and abstract submission, and also work with the conference venue team via booking and paying fees.
• Various administrative tasks (e.g. filing, copying, meeting scheduling, meeting minutes, catering ordering)

2) Preferred Qualifications

• University degree or Business Secretarial Diploma.
• Minimum 2 years of office administration experience within a hospital/research environment preferred.
• Advanced knowledge of office software (Microsoft Office: Excel, Word, Outlook, PowerPoint).
• Exceptional interpersonal and communication skills with the ability to collaborate well with team members
• Excellent oral/written communication, time management, and organizational skills.
• Strong work ethic, team player, a “can-do” attitude
• Superior grammar and proof-reading skills; accuracy and meticulous attention to detail.
• Ability to work independently, exercise discretion, good judgement, and maintain confidentiality.

Salary: Starting at $55,000 annually

We thank all applicants for their interest but only candidates short-listed for interview will be contacted.

Sunnybrook Research Institute is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter. Sunnybrook Research Institute is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas. Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis. Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter. Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas. Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.